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Job Title: Purchasing Agent
Category: Part-Time
Status: Open

                                 EXTERNAL JOB POSTING


February 28, 2017


The City of Fernandina Beach has an opening for a part-time (20 hours per week):


Title:                Purchasing Agent

Department:    Finance

FLSA Status:  Non-exempt

Reports to:      Comptroller

Salary Range:  132 ($16.96 – $26.71)


Minimum Qualifications

A.        Education and Experience:

Bachelor’s degree in Public or Business Administration or related field required.  Two (2) years’ experience in purchasing required, preferably in the public sector. Basic understanding of accounting required.  A comparable amount of training, education, or experience may be substituted for the minimum qualifications. 


B.        Certifications:

Certified Purchasing Professional (CPP) certification preferred.


C.        Knowledge, Ability, and Skills:

Must have extensive knowledge and ability to solicit quotes, manage the bid and request for proposal processes, on bids and to negotiate best vendor terms, pricing and delivery based on specific budget and schedule requirements.  Must possess excellent oral and written communication skills.  Excellent interpersonal skills required.  Proficiency in Microsoft Office Suite required.


General Description

Facilitate and conduct the purchase of all materials, supplies, equipment, and services used by the City of Fernandina Beach.


Essential Functions

1.         Develops bids, RFPs, RFQs purchase orders and required supporting purchasing documentation; examines results and recommends awards.

2.         Negotiates with vendors for goods and services.

3.         Ensures compliance with purchasing policies and procedures and recommends changes to policies and procedures when necessary.

4.         Develops new supply sources.

5.         Establishes, with authorization from the Controller, account/credit and terms.

6.         Negotiates blanket purchase orders when appropriate and monitors costs.

7.         Checks requisitions for appropriate approval, account numbers and budgetary constraints.

8.         Works with all departments to ensure that correct goods/services have been received/rendered.

9.         Monitors delinquent purchase orders.

10.     Ensures compliance with federal, state, and local legal requirements by researching existing and new legislation.  Advises management of required actions and potential risks. 

11.     Keeps up-to-date on information and technology affecting functional areas to increase innovation and ensure compliance.

12.     Works cooperatively with all City Departments to effectively and efficiently to purchase goods and services for the City.

13.     Evaluates/analyzes purchases using a city-wide perspective. 

14.     Other duties as assigned.


Essential Physical Skills

Acceptable eyesight, hearing (with/without correction), ability to communicate (orally and in writing), moderate lifting and carrying (up to 25 lbs.), reaching, pulling, pushing, sitting, walking, standing, kneeling, and bending.  Reasonable accommodations will be made for otherwise qualified individuals with a disability.


Environmental Conditions

Works inside in an office environment.




Any qualified applicant who is interested in applying for this position should submit a General Application to:


City of Fernandina Beach

Attention: Human Resources Director

204 Ash Street

Fernandina Beach, FL 32034

Publication Date/Time:
2/28/2017 8:00 AM
Closing Date/Time:
Open Until Filled

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